Conference content begins with the collection and review process. Before your content website is built or your app is approved, association staff, submitters, and reviewers begin the work of determining what content will be included in the annual meeting. This process is important because choosing the highest quality content, vetted by industry experts, sets your association apart.
But collection and review can be challenging. In fact, in our 2016 State of the Conference Industry survey, it was chosen as the single greatest challenge by 33% of respondents.
Why is collection and review so frustrating for meeting planners? Some things are just the nature of the beast: submitters will always want an extension, and last-minute schedule changes will happen, despite your best efforts to avoid them.
Other factors have more to do with the capabilities of the tool you use for abstract management. If you run up against your system’s limitations, you may find yourself spending a lot of time on manual work-arounds.
Thankfully, some issues can be addressed by making a few simple tweaks to your process. In our newest video, we outline three simple changes you should consider making to your collection process before your next call for papers:
- When is the ideal time to think about your end outputs (printed materials, website, app, etc.)?
- How can you set up optimal deadlines to keep your event planning moving forward?
- What more can you do with your abstract management system that you might not be doing today?
Have you found ways to save time and stress during your collection process? Leave a comment to share them with others!