If there was one thing I wish everyone knew, it’s that abstract management doesn’t have to be a pain point for meeting planners.
We conducted market research to understand how meeting planners are managing their call for papers, and where some of the biggest pain points are coming from. Most are not happy with their current solution, but are more afraid to switch than to deal with the known pain. As a result, they maintain status quo simply because it seems easier. In actuality, it often results in more (and unnecessary) work for the meeting planner.
Many organizations have legacy collection and review processes in place, and continue to maintain them because that’s how they’ve always done it. Or, they simply don’t realize there is a better way. When we start working with a new customer, the first thing we do is understand your current process, your ultimate goals and objectives, and then provide recommendations that deliver even better results.
Here are just a few examples of how we help improve your abstract management workflow:
- Reverse-engineer your collection process so that you’re collecting exactly what you’ll need, in the way you’ll need it for your eventual conference materials. This ensures you are getting the cleanest data possible, saving a tremendous amount of time on the back-end.
- Build your forms to collect your data in the smallest pieces possible, making it flexible enough to meet the requirements of all your outputs: mobile app, online, print, etc.
- Conduct the appropriate abstract management system testing (including a thorough review of your instructions) to minimize submitter questions and issues
- Have processes to validate and authenticate content before it passes on to the peer review stage
- Maintain a database of record after your collection is complete so everyone knows which data is correct and current
We are lucky enough to have worked on thousands of conferences, and use that perspective to your advantage. We can configure CATALYST® in a way that facilitates cleaner, better and more complete submissions and reviews, while reducing your workload so you can focus on other aspects of your conference.
As you start thinking ahead to your next call for papers, know that abstract management doesn’t have to be your biggest pain. If you’re interested in exploring whether there are opportunities to simplify your collection and review process, we’d love to share some of our own experiences, as well as what others are doing. Making just a few, simple changes could make a world of difference for your next conference.