Craft - SmWhen you prepare for your next event, the first process is setting up an online collection system to handle your call for papers. It’s important to get the submission side of the process working correctly, but it’s also crucial that your review process is crafted for your organization.

And just how do you go about doing that? Let’s break it down.

  1. Require submissions to be scored by several reviewers—or not. Does each submission need to be seen by a reviewer and the chair? Two reviewers? Just the chair? Just let us know and we’ll do our best to set it up for you.
  2. Write up scoring requirements for reviewers—or don’t. Some reviewers could use a little guidance to be consistent with scoring and evaluation of submissions. Others don’t need that support. We recommend either including scoring requirements for all reviewers or none of them; in either case, we can take care of it.
  3. Include forms to clarify the process—or have reviewers use their own judgment. Providing forms for reviewers to enter scoring information and other details can help you keep all of your collection records in one place. Other organizations prefer to handle those details in a different system or on their own. There is no wrong answer, but there are systems that are too inflexible to allow for the solution you want.
  4. Communicate with individuals or groups of reviewers—or handle that communication outside of the system. Omnipress’ online abstract collection and speaker management system features an on-board email system that can help you keep collection records organized and centralized. Some associations prefer to take care of that communication using a different process.

We’re not here to judge your needs and your process. The Omnipress team might make suggestions, based on what we have seen work well for others. Your system can be as simple or complex as needed; we’ve seen both extremes and everything in between. This is your collection process, and we are committed to making it work for your organization.

We have made the collection system work for hundreds of other associations and we’d be happy to do it for yours as well. When the modules and customizations have been completed, you’ll find our system fits your needs perfectly and seems to be tailor-made for your association.

To see how our online abstract collection and speaker management system could work for you, request a demo!