Green Conference Materials (2 of 4) – The Conference Binder

Published by Sara Olbrantz | Topics: Conferences, Print

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Who really enjoys carrying around a bulky, 7 lb binder full of speaker handouts and exhibitor guides from session to session?

Most likely not your attendees. However, it’s best to know your audience before making the switch.

Last week, we transformed your heavy conference proceedings book into a much greener solution, and this week, it’s time to attack the conference binder.

Green Challenge #2 – The Conference Binder

The Challenge: How can I transform a thick, clumsy 3-ring binder that contains speaker handouts, conference schedules, exhibitor guides and promos into a “green” reference tool for attendee use on-site?

The Specifications: 1000 copies, 600 pages, tabbed sections with mylar on tabs (a clear or colored plastic film covering), presentation slides 3-up with additional handouts, virgin paper and traditional ink.

Your Greener Solutions
Green Printing Only

  • 1000 copies, 320 pages each
  • 6-up presentation slides
  • Recycled paper
  • Soy-based inks
  • Recycled plastic coil binding
  • Colored divider sheets or cardstock tabs with no mylar
The Blended Approach

  • A final program/notebook plus the complete technical papers and presentations posted on an online conference community before, during and after the event.
  • Reduced to 80 pages with the benefits of on-site usability and eco-friendly conference material
  • Recycled paper, soy-based inks or digital printing
  • Other digital media such as flash drives
All Electronic

  • Copies on CD distributed in paper sleeves
  • Slides are presented full-size on screen with 3-up or 6-up print options to minimize paper use
  • Reusable option: Find a sponsor for flash drives and give attendees something they can use again and again!
Results
Green Printing Only

  • 55% less virgin paper used
  • VOCs minimized with soy-based inks
  • 20 lbs of plastic film saved
  • Budget Savings: Lower page count = lower cost!
The Blended Approach

  • Almost 95% less virgin paper used
  • VOCs minimized with digital printing
  • Budget savings with lower page count and ultra eco-friendly online delivery
All Electronic

  • 100% less virgin paper used
  • VOCs related to printing eliminated
  • Cost-saving media delivery

Going 100% digital may take a couple of years. Consider easing into it with a blended solution. One important consideration is how your attendees and members learn. Do they need a workbook or something in print that facilitates learning? Be sure you are not compromising education and learning for the benefit of “going green.”

Don’t take it from me, take it from our clients! One of our clients took the lighter weight, green approach to the conference binder, and attendees loved it!

Check Out Our Other Green Solutions for Conference Materials

  1. The Conference Proceedings Book
  2. The Conference Binder
  3. Session Handouts
  4. Seminar Manuals/Workshop Books

 

About Sara Olbrantz

Sara has worked for Omnipress in the past as our Marketing Communications Coordinator. She has contributed a great amount to make our blog what it is today and has been published in association publications numerous times.



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