Green Conference Materials (1 of 4) – The Conference Proceedings Book

Published by Sara Olbrantz | Topics: Conference Materials, Conferences and Meetings, Green Meeting Materials, Printing and Fulfillment

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Wondering how to get some of those bulky, printed proceedings books, conference binders, session handouts or seminar manuals to your members in a greener way?

Every week for the next four weeks, I will attack one of these challenges and provide you with a green solution!

Green Solutions for Conference Materials:

  1. The Proceedings Book
  2. The Conference Binder
  3. Session Handouts
  4. Seminar Manuals/Workshop Books

Green Challenge #1 – The Proceedings Book

The Challenge: How can I deliver a huge perfect bound book that holds abstracts, presentations, and technical papers in an eco-friendly way to my attendees and members?

The Specifications: 1,000 copies, 400 pages each, 3-up presentation slides, Virgin paper and traditional ink, Glossy cover, Film laminated.

Your Greener Solutions
Green Printing Only

  • 1000 copies, 220 pages each
  • Presentation slides 6-up
  • Recycled paper, soy-based inks
  • Low VOC varnish or aqueous coating on cover
 The Blended Approach

  • Printed Final Program/Abstract book with papers on CD or flash drive
  • 120-page book of abstracts with full proceedings on a CD in a back
    pocket on book
  • Use recycled paper, soy-based inks or digital printing
  • Offer other digital media such as flash drives
 All Electronic
.
Attendee access to content online 24/7 before, during and after conference
with:

  • Online Event Communities – Offer conference materials online
    through a conference community portal while providing a social environment
    for attendees to network.
  • Knowledge Centers – Create a branded online archive of all
    conference materials that you can add to each year. Use different access
    models to differentiate attendees and non-members.
Results
Green Printing Only

  • 55% less virgin paper used
  • VOCs minimized with soy-based inks
  • 20 lbs of plastic film saved
  • Budget Savings: Lower page count = lower cost!
 The Blended Approach

  • Almost 75% less virgin paper used
  • VOCs related to printing minimized or eliminated with digital printing
  • Budget savings with lower page count and cost-efficient CD delivery
 All Electronic

  • No paper used
  • No VOCs related to printing
  • No copies of physical media created
  • No shipping
  • Cost savings without printing and copying

Have another green solution for the proceedings book that has worked for you? Tell me about it.

Need a refresher on your green vocabulary? Check out our Green Glossary.

 

About Sara Olbrantz

Sara (@saraolbrantz) is Omnipress’ newest creative content marketing gal. She's our youngest blogger, bringing in a fresh perspective to those things that, well... need a fresh perspective! Read more



Top Related Stories

  1. Green Conference Materials (2 of 4) – The Conference Binder
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  2. Green Conference Materials (4 of 4) – Seminar Manuals and Workshop Books
    September 22nd 2011
  3. Green Conference Materials (3 of 4) – Session Handouts
    September 14th 2011

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Omnipress provides associations with new ways and practical solutions around educational content for their meetings, training and publications. Our focus is on making content accessible, useful, relevant, timely and cost effective. We specialize in online collection, on-demand print, on CD and flash drives, online knowledge centers, online event communities and integrated order fulfillment. Associations consider us their hand-holding, problem-solving, "big idea partner" for their educational content.