The Lighter Weight, Greener Approach to Conference Binders

Published by Sara Olbrantz | Topics: Conferences

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Feeling the pressure to go green?  So was one of our clients when they were looking for a way to convert their three-inch conference binder into more green conference materials. Not only did they end up with “greener” conference materials, but they also impressed their attendees with their new light-weight, versatile materials in multiple formats.

More Bang for their Buck

For the same price, this client was able to convert their three-inch conference binder into three different conference materials:

  1. Conference Notebook. With a conference notebook (or as some call it, a learning journal), they were able to include important information such as the schedule and sponsorship information, as well as evaluations that could be torn out. It also included extra pages for note taking during the meetings, making it less likely that attendees would throw away their notebooks after the conference ended.
  2. USB Drive. All of the content that was once in the heavy binder was now all conveniently placed on a USB drive, including speaker bios, handouts, presentations and sponsor and exhibitor information. The USB also included a note-taking option for attendees who preferred to take notes using their laptops. The USBs were secured to the front cover of the conference notebook.
  3. Hosting Conference Materials Online. By placing content online, attendees had opportunity to view the conference materials online one week prior to the conference and find updated materials after the meeting, allowing them to print their own handouts if they choose. This site was also mobile-friendly, giving attendees quick, convenient, on-site access.

Attendee and Association Reactions

Attendees were very happy with the new products! They loved how there was a place for the flash drive in the notebook so they didn’t have to worry about losing it. This also made the conference materials easier to hand out for the event staff. Additionally, attendees commented on the convenience of having to carry less than a pound of conference material versus the seven-pound binder. Overall, attendees felt like they were receiving more conference materials even though the cost of the new conference materials was the same.

Which methods are your associations using to go green?

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About Sara Olbrantz

Sara has worked for Omnipress in the past as our Marketing Communications Coordinator. She has contributed a great amount to make our blog what it is today and has been published in association publications numerous times.



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Comments

1.

[…] Go digital. I’ve argued over and over again that attendees love the ability to physically hold their conference notebooks in hand, but it doesn’t mean all educational materials need to be printed. It just means knowing which ones work better in print and which ones work better in other formats – Which ones facilitate learning and which ones are better for online viewing (for post-event research)How about putting only the most important information such as the conference schedule into a learning journal, speaker presentations on flash drive and hosting everything online two weeks before your annual meeting giving your attendees ample time to print out any information they please? Bye, bye heavy conference binder. […]


2.

[…] take it from me, take it from our clients! One of our clients took the lighter weight, green approach to the conference binder, and attendees loved […]


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